Graduated Response and Graduated Approach

Graduated Response guidance was published in 2025 and can be found on the Bristol local offer: Building inclusive practice in Bristol education settings

The guidance explains that the graduated response and graduated approach are terms that refer to a structured, staged process for supporting children with special educational needs (SEN).

The graduated response is a system wide expectation that educational settings take increasing, proportionate and personalised steps to remove barriers to learning and promote positive outcomes. 

A graduated response is the way in which schools/educational settings adapt approaches, environments and resources based on the individual and group needs in a setting.

A graduated approach is the cyclical process of assess, plan, do, and review, which is tailored to meet the individual needs of a child.

A graduated approach to SEND Support in early years

A Graduated Response toolkit for Early Years was developed to link with the main guidance.

It contains principles and expectations of inclusive practice in Early Years and information to support the identification of, and provision to meet, individual needs.

Identifying and deciding if a child has special educational needs or a disability

Practitioners working with young children should be alert to emerging needs and respond early. All early years providers must have arrangements in place to support children with SEND.

You can use the following to help you identify special educational needs:

  • the Healthy Child Programme progress check at age two
  • Early Years Outcomes
  • progress reviews
  • formative assessment and observations
  • listening to parents or carers’ concerns
  • observations from the SENCO

Using these assessments and observations, you need to:

  • decide if there is cause for concern about a child’s progress
  • identify if a child’s development is behind expected levels for their age

It’s essential there is no delay in making special educational provision. Early action is critical to a child’s future progress.

Where you identify that a child has additional or special educational needs, you must work in partnership with the child’s parents to establish the right level of support.

The four stages of the Graduated Approach cycle

Involving specialists

You should use the ‘Assess, Plan, Do, Review’ graduated approach to meeting children’s needs as a continuous cycle. If a child isn’t making expected progress despite interventions matched to their needs, consider involving specialists, if they’re not already involved.

You should make this decision in partnership with the child’s parents.

Additional funding

You should consider if your setting will need additional support so that you can meet the child’s needs and how this might be provided. You might need to apply for Early Years Special Educational Needs Panel funding.

Education, health and care (EHC) plans

If the child continues to make limited progress over a sustained period time, a setting should consider making an application for an EHC needs assessment.

You should discuss this with the child’s parents and all professionals involved in the child’s support.

Contacts

Early Years Sen Support

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